• Schedule a Meeting as normal in Outlook

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• Click  Location and select either

                     GoToMeeting Room 1

                     GoToMeeting Room 2   

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• Copy Meeting Info to right into your calendar invite, make sure you select the correct room!! The info for each room is perpetual and assigned to each room specifically. Thus, if you have a recurring meeting, it all remains the same.

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• You will get a response in your email as accepted if time is available or denied if a meeting is already scheduled at that time.

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• If denied, select the other room if available

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• In Outlook, you can view shared calendar GoToMeeting Room 1 and GoToMeeting Room 2 to see which room is available for you to reserve.

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• 10 minutes prior to your meeting, log in with the rooms credentials. Do not include this information in the invite itself. 

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• NEVER start a meeting outright, always follow the steps above and schedule, even if it is for immediate use.

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